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Cookie Policy and Data Protection

Below are our Data Protection Notice and our Data Protection Policy, along with our Mission Statement. 

Data Protection Notice – Province of East Kent

Your data

This notice is for all candidates and Freemasons of the Province of East Kent.  It applies to the processing of your personal data by the Province. 

Section I sets out the purposes for which your data will be used by the Province if you are a candidate to become a Freemason. 

Section II sets out the purposes for which your data will be used by the Province if you are a Freemason.

Please note that your personal data will also be processed by your Lodge(s) and the United Grand Lodge of England as separate data controllers and so you are also referred to their respective Data Protection Notices.

  1. Use of your data during your application to become a Freemason

As a candidate to become a Freemason, you consent to the processing, retention and sharing of your personal data for the purpose of assessing your membership application and any other Masonic applications you may make. 

You can withdraw your consent and request erasure of your data at any time prior to your initiation by notifying your proposer and seconder that you wish to cancel your application.

  1. Use of your data after you become a Freemason

As a Freemason your data will be processed, retained and shared for any reasonable purposes required by the Book of Constitutions or the bodies it sanctions from time to time.  These purposes include, but are not limited to, the following purposes:

  1. Assessing any Masonic applications you make;
  2. Registering you as a member of Freemasonry;
  3. Receiving communications to which you are entitled as a Mason;
  4. Recording the progress of your career in Freemasonry; and
  5. Masonic disciplinary processes.

You may stop your data from being used by the Province by resigning from all Lodges in the Province.  

The Province is at 11 Estuary View Business Park, Boorman Way, Whitstable, Kent, CT5 3SE.  Please contact its data protection officer by post or email to pgsec@eastkentfreemasons.org if you wish to:

  1. Object to the Province processing your data;
  2. Request access to your data; or
  3. Request rectification of your data.

The legal bases on which your personal data will be used in accordance with this Section II are:

  1. The legitimate interests of the Province as a not for profit membership organisation; and
  2. The fulfilment of contractual obligations owed to you by your Lodge supported by the Province.

In this notice “Book of Constitutions” means the General Laws and Regulations for the Government of the Craft of the United Grand Lodge of England from time to time.

 

Data Protection Policy

This data protection policy regulates how the Province of East Kent processes and stores personal data of its members.  It applies to all employees, officers, members and volunteers of the Province.  Its purpose is to ensure that the Province complies with the law and with high data protection standards.

In this policy “personal data” means any recorded information which identifies a living individual.

  1. Purposes

As a membership organisation the Province processes, retains and shares personal data of members for the purposes set out in the Data Protection Notice.  Where the Province employs or contracts with a member it may also process, retain and share personal data of that member for all lawful purposes related to that employment or contractual relationship.

The Province shall not collect or store personal data of members for any other purposes.

  1. Appointment of a Data Protection Officer

The Province shall appoint a Data Protection Officer who will oversee compliance with data protection law and will act as a point of contact for members and the Information Commissioner’s Office (the “ICO”).  The Data Protection Officer shall have a direct line of communication with the Provincial Grand Master and shall have, or shall undergo training to ensure that he has, knowledge of data protection law and practices.

  1. Members’ data rights

A member may request that the Data Protection Officer:

  1. provides him with a copy of all personal data that the Province holds about him. The Data Protection Officer shall promptly provide a copy of all information required to be disclosed by law.
  2. rectifies any incorrect personal data held by the Province about him. The Data Protection Officer shall promptly consider such a request and respond to it in accordance with the law.
  3. stop the Province from some or all of its processing of his personal data. The Data Protection Officer shall promptly consider such an objection and respond to it in accordance with the law.

 

  1. Deletion of personal data

A member may resign from all lodges in a Province at any time.  After it has processed such resignation(s) the Province shall delete personal data that it holds about that member as set out in the Data Protection Notice.

  1. Sharing data with third parties

As a membership organisation the Province shares:

  1. personal data of its members with the United Grand Lodge of England; and
  2. personal data of members of each Lodge in the Province with that Lodge,

as required by the Book of Constitutions or bodies it sanctions from time to time.  It will not share personal data of members for any other reason unless it has the consent of the relevant member.

  1. Data Protection Notice

The Province shall publish a Data Protection Notice so that it is available to members.  The Notice shall comply with the requirements of data protection law and among other things shall inform members how their personal data will be used by the Province and how they may contact the Province’s Data Protection Officer.

  1. Data security

The Province shall periodically review the security of its records and processing activities and shall take appropriate steps to ensure the confidentiality, integrity and availability of personal data that it holds.

  1. Registration with ICO

The Province shall maintain its annual registration with the ICO.

  1. Reporting breaches to the Data Protection Officer

Actual or potential breaches of this policy, or of data protection law by the Province, shall be reported immediately to the Data Protection Officer.  Breaches shall be reported if required by the Data Protection Officer to the ICO or to the member(s) whose data is affected.  Normally the Data Protection Officer shall not report breaches without prior consultation with the Provincial Grand Master and Provincial Grand Secretary.

 

Date policy adopted: 1st February 2018

Mission Statement

WHAT WE ARE (Purpose)

We are a unique members’ organisation which has thrived for over 300 years. Having no political or religious affiliations, we comprise members of all ages, races, religions, cultures and backgrounds. We meet in our individual Lodges throughout the country where we have ceremonial traditions which encourage us both to be more tolerant and respectful and actively to fulfil our civic and charitable responsibilities; we also make time to eat, drink and meet together, and form lifelong friendships.

WHAT WE AIM FOR (Vision)

To attract those from all backgrounds and walks of life, enabling them to develop into more thoughtful and confident people. To inspire and challenge them to practise the core values we celebrate – Integrity, Friendship, Respect, Charity – in their private and public lives. To cement our reputation as a force for good in our communities and society at large and as a thriving organisation that people aspire to join.

HOW WE WILL ACHIEVE THIS (Mission)

Over the next 7 years, we will enhance our reputation as a thriving organisation that people aspire to join and broaden our membership across all age groups.

OUR VALUES

INTEGRITY: Rather than working on buildings like the masons of old, today’s Freemasons focus on building themselves as people of integrity, and membership provides the structure to help achieve that goal.

FRIENDSHIP: One of the oldest social organisations in the world, Freemasonry is not defined by an ideology. It is open to people from all religions and political persuasions, and provides the common foundation for friendships between members, many of which will last for life.

RESPECT: With a membership of more than 200,000 people drawn from communities across the UK, Freemasonry brings people together irrespective of their race, religion or any other perceived differences that can divide us as a society

CHARITY: Kindness and charitable giving are deeply ingrained within the principles of Freemasonry. The organisation provides a support structure that helps members make positive contributions to communities and worthwhile causes through fundraising events or volunteer work.

Cookies Policy

Last updated: September 20, 2022

This Cookies Policy explains what Cookies are and how We use them. You should read this policy so You can understand what type of cookies We use, or the information We collect using Cookies and how that information is used. 

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about You may be linked to the information stored in and obtained from Cookies. For further information on how We use, store and keep your personal data secure, see our Privacy Policy.

We do not store sensitive personal information, such as mailing addresses, account passwords, etc. in the Cookies We use.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Cookies Policy:

  • Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Cookies Policy) refers to Province of East Kent Freemasons, Province of East Kent, 11 Estuary View Business Park, Boorman Way, Whitstable, Kent CT5 3SE..
  • Cookies means small files that are placed on Your computer, mobile device or any other device by a website, containing details of your browsing history on that website among its many uses.
  • Website refers to Just Ask One, accessible from https:justaskone.org
  • You means the individual accessing or using the Website, or a company, or any legal entity on behalf of which such individual is accessing or using the Website, as applicable.

The use of the Cookies

Type of Cookies We Use

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser.

We use both session and persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies

    Type: Session Cookies

    Administered by: Us

    Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

  • Functionality Cookies

    Type: Persistent Cookies

    Administered by: Us

    Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

Your Choices Regarding Cookies

If You prefer to avoid the use of Cookies on the Website, first You must disable the use of Cookies in your browser and then delete the Cookies saved in your browser associated with this website. You may use this option for preventing the use of Cookies at any time.

If You do not accept Our Cookies, You may experience some inconvenience in your use of the Website and some features may not function properly.

If You’d like to delete Cookies or instruct your web browser to delete or refuse Cookies, please visit the help pages of your web browser.

For any other web browser, please visit your web browser’s official web pages.

Contact Us

If you have any questions about this Cookies Policy, You can contact us:

  • By email: pgsec@eastkentfreemasons.org
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